How do I use the Presenter View?
First, make your projector the second monitor. Then, set up PowerPoint to make use of the dual monitors. In older versions of PowerPoint, select Slide Show | Set Up Show. Then, under the Multiple Monitors section, select the appropriate monitor (your projector). In later versions of PowerPoint, select the “Slide Show” tab and make sure that “Use Presenter View” is selected. Open the slideshow and press F5. PowerPoint displays the slide on the projector. It displays the “Presenter View” on your laptop or desktop, which includes options for seeing a preview of the upcoming slides, the current slide, and the Notes field.

The Notes field will include the Cue number. PowerPoint program also shows the slide number – this is NOT the Cue number from the score! Use the Cue number in the NOTES field!
If you have an emergency and need to show a blank screen, you can click the “Black Screen” button in some versions of PowerPoint. You can rejoin the slideshow at the selected slide by pressing [Shift] + [F5]

The cue numbers aren’t lining up!
Make sure you are looking at the cue number in the notes field and not the PowerPoint slide number. When slides get deleted or added or moved, the notes field cue number will always match the score. This also allows you to add in cues if needed, such as splitting up a longer set of text into two slides without messing up the cue numbering system (such as Cue 46 and Cue 46.1 or Cue 46b).

How do I make the text appear at the top or bottom of the presentation?
The slideshow is designed with the assumption that you have access to change the location of your projector’s throw, and is the exact height and width of the required text area. If you cannot alter your projector’s throw and need to adjust the location of the slides, alter the page size of the presentation and then move the text area up or down as needed. This can be accomplished by going into the Master Slide View and changing the Page Size of the entire document. Then, take the text area and narrow it down to the three lines height it’s designed with, and move that text area to the part of the page in which you need it to appear. You will likely need to make adjustments to each slide for carriage returns and the amount of content which will fit if you narrowed the width as well.

What happens to the number system when I add or cut a slide?
The slideshow is a PowerPoint file, which consists of a number of slides.  Each slide is numbered by PowerPoint, next to the small preview of your slide.  HOWEVER, the cue numbers in your score correspond to the cue numbers in the NOTES field within the PowerPoint presentation.  These do not change when slides are added, hidden, or removed.  PowerPoint might tell you that you’re looking at slide 154 of 650, but the Notes field will retain and match the cue number in your score! This system is in place so that any addition or removal of a slide will not affect the cue system. If you are only doing cuts, you can actually maintain the PowerPoint slide number in its current position by right clicking on the slide you want to cut, and selecting “Hide Slide.”

I’m ready to send the stuff back.  What now?
Assuming you followed directions, no markings should be in the score, only Post-It Notes. Take out the Post-It Notes (wasn’t that easy?) and simply mail the score back. If you did not follow directions and you made pencil marks in the score, erase all pencil marks carefully and thoroughly, and without damaging the score. Do not use the eraser on the back of a pencil! A full-sized proper gummy eraser, not just the one on the back of that pencil that has been sitting in your drawer for two years, is recommended. It will damage the score much less, and will take you much less time. Now, remove any binding material (paper clips, etc.) from the score and return it to Chadwick Creative Arts, 6 Nantucket Court, Medford NJ 08055.  Scores returned with pencil marks and/or binding material are charged a $100 damage fee for repair, regardless of how many or how few markings there are. Scores returned beyond re-use (such as scores written into with pen or trashed beyond the ability to be rented to others) will be returned to you and you will be responsible for the purchase price of the score (see your contract for details).

How do I mark cuts?
Use Post-It notes for all markings.  Do not mark directly on the score.  Do not use tape or any other adhesive which binds to paper.  Do not write on or remove the cue number stickers.  Do not write in cuts with hard pencil and indent the paper.  Do not do anything that will risk the score being damaged.  Do not mark in pen or marker, or you will be charged the full replacement fee listed in your contract.

Here is a photo of a score returned to us for Le Nozze di Figaro.  This organization may not rent from again without first paying a sizable damage deposit, and they are lucky they were not charged the full score replacement fee. Post-It Notes are clean, easy to remove, and easily acquired. There is no reason such taped-in paper, other stickers, and pencil markings should have been made.

I have more questions.
Please contact us using the web site’s Contact link or by calling us at 609-975-9766.